WooCommerce integration in Volixta

To accept online payments while keeping full control over booking and billing logic, follow these 6 simple steps:

Go to your WordPress dashboard and install the WooCommerce plugin (if not already present).

You can skip most of the initial setup wizard —
👉 VOLIXTA handles services, taxes, invoices, and client accounts independently.

Once WooCommerce is installed, you’ll need to add a payment method such as Stripe, PayPal, or any other preferred gateway:

1. Go to Plugins > Add New.
2. Search for “WooCommerce Stripe Payment Gateway” (or another gateway of your choice).
3. Install and activate the plugin.
4. Go to WooCommerce > Settings > Payments.
5. Enable the payment method and configure it with your account credentials (API keys, etc.).

💡 VOLIXTA will route bookings through WooCommerce and automatically apply the correct prices, taxes, deposits, and packages — no need to create WooCommerce products manually.

WooCommerce enables some basic methods like:

• Cash on Delivery
• Direct Bank Transfer
• Check Payments

These must be disabled, as VOLIXTA already supports native cash and bank transfer logic.

To disable them:

• Go to WooCommerce > Settings > Payments
• Disable the methods listed above
• ✅ Keep only the payment gateway(s) that will be used (e.g., Stripe, PayPal)

WooCommerce sends various order-related emails (like “New Order”, “Processing Order”, etc.).
Since VOLIXTA already sends dedicated booking confirmations, reschedules, and cancellations, it’s best to avoid duplicate messages.

To disable WooCommerce email notifications:

Go to WooCommerce > Settings > Emails.

Click Manage on each of the following and uncheck “Enable this email notification”:

• New Order
• Customer Invoice / Order Details
• Processing Order
• Completed Order

Leave only:

• Cancelled Order
• Failed Order
• Refund emails (optional)
• Admin or payment error notifications (if useful for your workflow)

✅ This ensures only VOLIXTA controls booking communications, and WooCommerce is used purely for secure payments.

Since VOLIXTA manages client accounts and profiles internally, WooCommerce account creation should be disabled to avoid conflicts or confusion.

To configure this:

Go to WooCommerce > Settings > Accounts & Privacy

• ✅ Enable “Allow customers to place orders without an account” (guest checkout)
• ❌ Uncheck all options related to “Allow customers to create an account”

This setup ensures:

• Clients can pay for their bookings without creating a WooCommerce account
• VOLIXTA stays in full control of user accounts and booking history

Once WooCommerce is active:

Navigate to Products > Add New.

• Give it a name like Booking or Consultation (you can use any name).
• Set the product type to Simple product > Virtual.
• Optionally, upload a product image to improve its visual display.
• Click Publish.

Return to VOLIXTA > Settings > Payment Methods and enable the Online Payment method.

• Select the WooCommerce product you just created (if it doesn’t appear, refresh the page).
• Choose the correct currency (euro, dollar, etc.).
• Click Save or Update Settings.

That’s it — WooCommerce is now connected and ready to handle your booking payments!

In the Payment method step, they choose their preferred payment method — such as Credit Card or Online Payment (the WooCommerce name is never shown to the user).

VOLIXTA calculates the total.

This includes:

• Service price
• Optional services
• Taxes
• Deposit (if enabled)
  The system handles all calculations automatically.

Once confirmed, the booking is temporarily added to the cart — along with its details (amount, taxes, deposit, etc.).

The client is redirected to the cart page.

Here they will see:

• The name and image of the product you’ve set in WooCommerce (e.g., “Consultation”)
• A clear description of the booking ( employee name, location, date, time, etc … )
• Price breakdown: taxes, deposit, and total amount

Payment is completed via the WooCommerce checkout page

This page can be customized just like any WooCommerce checkout. The client uses any supported payment method: card, wallet, Apple Pay, Klarna, etc.

Once payment is confirmed by WooCommerce

• The booking is marked as paid in VOLIXTA
• An invoice is generated using VOLIXTA’s billing system
• The employee is notified (if notifications are enabled)
• The booking is locked and confirmed in the dashboard

Yes. The online payment (card) option in VOLIXTA is only available if WooCommerce is installed and active on your site.

You simply need to:

1. Install the WooCommerce plugin
2. Create a digital product (e.g. “Booking” or “Consultation”)
3. Enable the online payment method from Settings > Payment Methods in VOLIXTA

Create a simple digital product with a name of your choice (e.g. “Consultation”). You can leave most fields empty, but adding an image is recommended for a better cart appearance.

VOLIXTA adds the booking to the WooCommerce cart. The client proceeds to checkout and completes payment. Once payment is confirmed by WooCommerce, the booking is finalized in VOLIXTA .

No. VOLIXTA uses a single product as a payment placeholder. Each booking is passed directly as order data without duplicating products.

The booking is held in the cart for 15 minutes. If payment is not completed in that time, the booking is automatically canceled and the cart is emptied.

All billing logic — including invoice generation, tax rules, and deposit breakdowns — is managed by VOLIXTA, even when WooCommerce is used for payment.

Yes. You must fill in your business details in Settings > Company Information inside VOLIXTA. These details are used for invoice generation. Missing data may lead to invalid invoices.

Yes. VOLIXTA is compatible with most WooCommerce extensions — including multi-currency, multilingual, Klarna, Stripe, Apple Pay, WooCommerce Subscriptions, and Memberships.

Use WooCommerce if:

• You need more payment gateway options
• You already use WooCommerce for e-commerce or subscriptions
• You want to keep VOLIXTA advanced booking and billing logic, but use WooCommerce’s payment ecosystem